Event Planner & Management Invoice
Detailed billing for weddings and corporate events. Manage vendor pass-through costs and professional fees.
Preview Your Event Planners Invoice
This is how your clients will see it. Clean, professional, and optimized for Event Planners.
Why Event Planners Choose Evolvv
Event planning involves managing huge budgets. This template helps you separate 'Vendor Costs' (Catering, Decor) from your 'Event Management Fee', ensuring tax compliance and client transparency.
Vendor vs. Management Split
Build trust. List Vendor Costs (Catering, Decor) as non-taxable 'Reimbursements' and your Management Fee as taxable income. This ensures you don't pay GST on the total budget.
Booking & Milestone Invoices
Secure your cash flow. Issue separate invoices for 'Booking Advance', 'Pre-Event Installment', and 'Final Settlement' to ensure vendors are paid on time.
Estimate to Invoice Workflow
Plan ahead. Send a detailed 'Order Form' (Estimate) for the full wedding budget first. Once approved, convert it into partial invoices as milestones are met.
Event Date & Venue Logic
Avoid confusion. Use the 'Service Date' field to lock the event timing and the 'Shipping Address' field to clearly specify the Event Venue location.
Contingency Refunds
Bill safely. Add a 'Contingency Fund' line item. If unused, easily issue a 'Credit Note' after the event to refund the balance to the client.
Damage & Liability Terms
Reduce risk. Use a saved 'Terms Template' to automatically include clauses making the client liable for any venue or decor damages caused by guests.
How to Create a Professional
Event Planner Invoice
Billing correctly is crucial for getting paid on time. Follow these 4 simple steps to create a perfect invoice in minutes.
Create the Budget
Start by sending an 'Order Form' (Estimate) listing all vendor costs and your management fee.
Bill the Advance
Convert the Estimate into an 'Advance Invoice' (e.g., 20%) to secure the booking date.
Separate Taxes
Ensure 'Management Fee' has tax enabled, while pass-through vendor costs are marked as non-taxable if applicable.
Refund Unused Funds
Post-event, if the contingency fund wasn't used, create a 'Credit Note' to settle the account transparently.
Evolvv Invoice
Professional Invoice Generator
Trusted by 2,000+ Event Planners
See why professionals switch to our specialized invoice templates to look bigger and get paid faster.
My clients love seeing the 'Management Fee' separated from vendor costs. It builds trust.
Shweta Malhotra
Wedding Planner
Converting the initial Budget Estimate into 3 separate invoices saved me hours of typing.
Karan Johar
Event Coordinator
The Credit Note feature makes refunding the security deposit so professional.
Team Elite
Corporate Event Mgmt
Rated 4.9/5 stars by over 2,000 active users in India.
Frequently Asked Questions
Everything you need to know about the Event Planner invoice template.